Req.#13538
RESOLUTION NO. 3 6 6 7 0
1 A RESOLUTION relating to committees, boards, and commissions; establishing a
2 City Events and Recognitions Committee for the purpose of planning and
fundraising for City-hosted observation and recognition events, and
3 establishing one or more staff-appointed subcommittees to assist in the
planning and implementation of various events, all as more specifically set
4 forth in the Citizen Committee, Board, and Commission Final Report 2013
5 and staff recommendations on file in the office of the City Clerk.
6 WHEREAS, in December 2012, the City Council requested a review of the
7 City's Committees, Boards, and Commissions ("CBC") for the purpose of assessing
8 roles and responsibilities, output, connection to policy process, staff resources, and
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limitations of staff resources for each CBC, and
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11 WHEREAS, at the Committee of the Whole meetings of April 2nd and
12 April 16th, City Council members provided input on the CBC review, including a
13 recommendation to consolidate a City Observances Committee and a Recognition
14 Committee into one committee to be known as the City Events and Recognitions
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Committee ("Committee"), and
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1 7 WHEREAS the Committee will serve as an advisory and action committee on
18 matters pertaining to City-hosted events and special recognition programs; will be
19 responsible for planning, reviewing, and evaluating events; and will fundraise for
20 City-hosted events, such as the Martin Luther King, Jr. Celebration and City of
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Destiny Awards, and
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23 WHEREAS the Committee will engage the community in its fundraising
24 efforts and will solicit corporate and private sponsorships to leverage funds for
25 these events, and
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Res13538.doc-EAP/bn
1 WHEREAS the Committee will consist of nine members who are City
2 residents, with representatives from each of the City's five Council Districts, and
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who bring a range of perspectives and expertise that focus on the City's
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5 commitment to celebrate civic engagement and special observations, and
6 WHEREAS staff recommends that one or more staff-appointed
7 subcommittees be established to provide assistance in the planning and
8 implementation of the City's Martin Luther King, Jr. Celebration, City of Destiny
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Awards, and other special national and local observances, and
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I 1 WHEREAS the Citizens Recognition Committee, created pursuant to
12 Resolution No. 31271, will now serve as the City Volunteer Appreciation Events
1 3subcommittee Now, Therefore,
14 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF TACOMA:
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That the City Council hereby supports the establishment of a City Events and
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1 7Recognitions Committee ("Committee") for the purpose of planning and fundraising
18 for City-hosted observation and recognition events, and the establishment of one or
19 more staff-appointed subcommittees to assist in the planning and implementation of
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Res13538.doc-EAP/bn
1various events, all as more specifically set forth in the Citizen Committee, Board,
2and Commission Final Report 2013 and staff recommendations on file in the office
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of the City Clerk.
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5Adopted MAY 0 7 2013
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8 Mayor
Attest:
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1 1City Clerk
12 Approved as to form-
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orney
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Res13538.doc-EAP/bn
CITY CLERK USE ONLY
REQUEST FOR &quest
Tacoma TAK, br@./Res. 88 67
[I ORDINANCE 0 RES&O
1. DATE: April 18, 2013 flow rl
2. SPONSORED BY: COUNCIL MEMBER(S) N/A VI I I %dL1.IXIX Q VI Fitt"
3a. REQUESTING 4a. CONTACT (for questions): PHONE:
DEPARTMENT/DiVISION/PROGRAM Nadia Chandler Hardy 253-591-5130
City Manager's Office
3b. "Do PASS" FROM [Committee Name]
Yes 4b. Person Presenting: PHONE:
No T.C. Broadnax 253-591-5134
F_@ To Committee as information only
0 Did not go before a Committee-
Discussed at the April 2 nd & 16 1h 4c. ATTORNEY: Elizabeth Pauli PHONE:
Committee of the Whole 253-591-5885
3c. DID THIS ITEM GO BEFORE THE
PUBLIC UTILITY BOARD?
F1 Yes, on [Date]
Z Not required
Departinent DirectortUtility Division Budget Officer/Finance Director
5. REQUESTED COUNCIL DATE: May 7, 2013
(If a specific council meeting date is required, explain why; i.e., grant application deadline, contract
expiration date, required contract execution date, public notice or hearing required, etc.)
6. SUMMARY AGENDA TITLE: (A concise sentence, as it will appear on the Council agenda.)
Establishing a City Events & Recognitions Committee to plan and fundraise for City-hosted observation
and recognition events; and establishing one or more sub-committees to assist in the planning and
implementation for various events.
7. BACKGROUND INFORMATioN/GENERAL DISCUSSION: (Why is this request necessary? Are there legal
requirements? What are the viable alternatives? Who has been involved in the process?)
At the April 2nd and 16 1h Committee of the Whole meetings, Council Members provided input on the
Committee, Board, and Commission Review, to include a recommendation to consolidate a City
Observances Committee and a Recognition Events Committee into one committee, the City Events &
Recognitions Committee. The Committee would plan and fundraise for City-hosted events, such as the
Martin Luther King, Jr. Celebration and the City of Destiny Awards.
The Committee would serve as an advisory and action committee for the City on matters pertaining to
City-hosted events and special recognition programs and be responsible for the planning, reviewing and
evaluating events. The Committee will be expected to engage the broader Tacoma community in
fundraising efforts and the solicitation of corporate and private sponsorships to leverage funds for the
events.
CITY CLERK USE ONLY
REQUEST (CONT) Request 3aL
Ord/Res 3 8 6 70
Staff recommends that the Committee consist of nine members, who are City residents. Membership
should include representation from each of the City's five Council Districts and a range of perspectives
and expertise that focus on the City's commitment to celebrate civic engagement and special
observances.
In addition, staff recommends that there be one or more staff appointed sub-committees of the
Committee to provide additional assistance in the planning and implementation of the City's MLK, Jr.
Commemoration, the City of Destiny Awards and other special national and local observances. Currently
there is a Citizens Recognition Committee created by Resolution No. 31271, which would now be
considered the City Volunteer Appreciation Events sub-committee.
8. LIST ALL MATERIAL AVAILABLE AS BACKUP INFORMATION FOR THE REQUEST AND INDICATE WHERE FILED:
Source Documents/Backup Material Location of Document
Citizen Committee, Board, and Commission Clerk's Office
Final Report 2013 and staff recommendations
9. WHICHOF@THECITY'SSTRATEGicGOALsDOEsTHISITEMSUPPORT?(CHECKTHEGOALTHATBESTAPPLIES)
A. A SAFE, CLEAN AND ATTRACTIVE COMMUNITY
B. A DIVERSE, PRODUCTIVE AND SUSTAINABLE ECONOMY
C. A HIGH-PERFORMING, OPEN AND ENGAGED GOVERNMENT
10. IF THIS CONTRACT IS FOR AN AMOUNT OF $200,000 OR LESS, EXPLAIN WHY IT NEEDS LEGISLATIVE APPROVAL:
[Click Here and Type or Press Delete to Clear]
11. FINANCIAL IMPACT: EXPENDITURE REVENUE
A. No IMPACT (NO FISCAL NOTE)
B. F-1 YES, OVER $ 1 00,000, Fiscal Note Attached
C. FIYES, UNDER $ 1 00,000, (NO FISCAL NOTE)
Provide funding source information below:
FUNDING SOURCE: (Enter amount of funding from each source)
Fund Number & Name: State $ city $ Other $ Total Amount
If an expenditure, is it budgeted? F1 Yes F No Where? Cost Center:
Acct
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cotclerk\forms\ReauestResolutionOrdinance.doc Offir., of thp Cifu Clprk- (011n717ni 1)
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Resolution No.
Adopted: ' MAY 0 7 2013
Maker of Motion:
Seconded:
Voice Vote:
MEMBERS AYES NAYS ABSTAIN ABSENT
Mr. Boe
Mr. Campbell
Mr. Ibsen
Mr. Lonergan
Mr. Mello
Mr. Thoms
Ms. Walker
Ms. Woodards
Mayor Strickland
Roll Call Vote:
MEMBERS AYES NAYS ABSTAIN ABSENT
Mr. Boe
Mr. Campbell
Mr. Ibsen
Mr. Lonergan
Mr. Mello
Mr. Thom
Ms. Walker
Ms. Woodards
Mayor Strickland
NccagenMagenda procedures and forms@resolutionvotingrecorddoc