RESOLUTION NO. 37 4 81
1 A RESOLUTION related to the purchase of materials, supplies or equipment,
2 and the furnishing of services; authorizing the appropriate City officials to
enter into contracts and, where specified, waiving competitive bidding
3 requirements, authorizing sales of surplus property, or increasing or
extending existing agreements.
4
5 WHEREAS the City has complied with all applicable laws governing the
6 acquisition of those supplies, and/or the procurement of those services,
7 inclusive of public works, set forth in the attached Exhibit "A," which Exhibit is
8 incorporated herein as though fully set forth, and
9 WHEREAS the Board of Contracts and Awards has reviewed the
10 proposals and bids received by the City, and the Board has made its
I I
recommendation as set forth in Exhibit 'A" and
1 2
WHEREAS the Board of Contracts and Awards has also made its
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1 4 recommendations as to entering into purchasing agreements with those
1 5 governmental entities identified in Exhibit "A"; Now, Therefore,
1 6 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF TACOMA:
1 7 That the Council of the City of Tacoma does hereby concur in the
1 8
findings and recommendations of the Board of Contracts and Awards set forth
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in the attached Exhibit 'A" and does hereby approve and authorize the:
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21 (X) A. Procurement of those supplies, services, and public works
22 recommended for acceptance in the attached Exhibit "A";
23 ( ) B. Rejection of those bids and/or proposals that are recommended
24 for rejection in the attached Exhibit "A";
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LEG 004 (11/89)
C. Entry into the proposed purchasing agreement with those
governmental entities identified in the attached Exhibit "A," which proposed
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3 agreement is on file in the office of the City Clerk;
4 (X) D. Waiver of competitive bidding procedures in those instances, as
5 set forth in Exhibit 'A" in which it is impracticable to obtain supplies or public
6 works improvements by competitive bid, or in those instances in which supplies
7 and/or public works are available from a single source.
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9 Adopted MAY 2 0 2008
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I I @JA
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Attest:
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City Clerk
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16 Approved as to form:
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18 Assistan't-dity Attorney
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3 3 -2-
LEG 004 (11/89)
EXHIBIT "A"
RESOLUTION NO.: 37 4 81
ITEM NO.: 1
TaCoMa City of Tacoma MEETING DATE: MAY 20, 2008
NNNNOWN Public Works f)cpartrnent
DATE: May 8, 2008
TO: Board of Contracts and Awards
SUBJECT: South Tacoma Way - South Pine to South 38 1h Streets
Budgeted from the PW Streets Special Revenue Fund 1060
Specification No. PW07-0856F
RECOMMENDATION: The Public Works Department, Engineering Division recommends that a contract
in the amount of $1,731,01 0, plus sales tax, be awarded to the low bidder Northwest Cascade, Inc., of
Puyallup, WA, for construction improvements to South Tacoma Way from South Pine to South 381h
Streets.
EXPLANATION: This project will provide a two-inch asphalt grind and overlay to South Tacoma Way
from South Pine to South 38 1h Streets. At certain locations, new cement concrete curbs, gutters, cement
concrete driveways, ADA compliant curb ramps, catch basins, water mains, storm mains and sanitary
sewer mains will also be installed. A five-foot bike lane will be constructed on both sides of the street.
COMPETITIVE BIDDING: Specification No. PW07-0856F was opened April 22, 2008. Eight bids were
received and many other general construction and specialty companies were invited to bid in addition to
normal advertising of the project.
Bidder Location Total Bid (plus sales tax)
Northwest Cascade, Inc. Puyallup, WA $ 1,731,010.00
Woodworth & Company, Inc. Tacoma, WA $ 1,905,592.96
Wm. Dickson Co, Tacoma, WA $ 1,958,860.40
Looker & Associates, Inc. Puyallup, WA $ 2,002,885.87
Alpha Development Corp. Tacoma, WA $ 2,254,444.80
S & W Utility Contractors, Inc. Lakewood, WA $ 2,338,668.51
Construct Company LLC Sumner, WA $ 2,351,680.00
Nova Contracting, Inc. Olympia, WA $ 2,835,108.40
Pre-bid Estimate $ 2,227,900.42
The recommended award is 22.3% below the pre-bid estimate.
CONTRACT HISTORY: New contract.
FUNDING: Funds are available in the PW Streets Special Revenue Fund 1060.
HUB/LEAP COMPLIANCE: The recommended contract is in compliance with 49 Code of
Federal Regulations Part 26 per memorandum dated May 7, 2008. The Disadvantaged
Business Enterprise (DBE) goal for this project is 16%, and the DBE participation is 16.07%. The
Local Employment and Apprenticeship Training Program (LEAP) goal is not applicable.
The Washington State Department of Transportation (WSDOT) has determined that DBE and
Training goals were not appropriate for this project per WSDOT memo dated January 17, 2008.
PROJECT ENGINEER/COORDINATOR: Dan Seabrands, Engineering Division, 591-5150.
James G. Parvey' P 'E
Interim Asst. P.W. Dir Engineer
Attachments
cc: Rae Bailey, Construction
Jim Wilkerson, Purchasing Analyst
Percy Jones/Peter Guzman HALO
Intern, PWD 34
747 klarket Strect, Room 408 ll'I'(Worna. Washiflglon 98402-3769 1 (253) 59 1-5525 1 Fax: (253) 59 1-5097
EXHIBIT"A"
RESOLUTION NO.: 3 7 4 81
ITEM NO.: 2
Tacoma City or'facoma MEETING DATE: MAY 20, 2008
011,711 IN Public Works Department
DATE: May 7, 2008
TO: Board of Contracts and Awards
SUBJECT: Portland Avenue Overlay; Fed Aid No. STPUL-3133(006); State Contract No. TA-3073
Budgeted from PW Street Special Revenue Fund 1060
Specification No. PW07-0455F, Contract No, 4600004162
RECOMMENDATION: The Public Works Department requests approval to increase Contract No,
4600004162 to Woodworth & Company, Inc. Tacoma, WA by $256,000, sales tax not applicable, for
additional services.
EXPLANATION, The Construction Division is requesting a Contract Supplement for this project due to
the following additional work that could not have been reasonably foreseen during its design and
development:
? Additional paving requested by Tacoma Water - paving of side street approaches
between East Fairbanks and East 29th streets. Funding from Tacoma Water Main
Replacement Project (PRP2006-43)
? Pavement and SUbgrade repairs realized during construction.
Remove and replace sanitary manhole ring and covers
Additional curb ramp repairs
COMPETITIVE BIDDING: This contract was originally awarded to Woodworth & Company, Inc., as a
result of Bid Specification No. PW07-0455F in July 2007. Woodworth & Company, Inc. has agreed to
increase the contract at the same terms and conditions set forth in the original contract.
CONTRACT HISTORY: The original contract for $1,194,625.30, sales tax not applicable, was approved
by City Council Resolution #37242 on July 31, 2007. This increase of $256,000 will result in a cumulative
contract amount of $1,450,625.30, sales tax not applicable.
FUNDING: Funds are available in the PW Street Special Revenue Fund 1060, WBS No. PWK-00271.
PROJECT ENGINEER/COORDINATOR: Mark Henry, Construction Division, 591-5771,
James G. Parvey, P.E.
Interim Asst. P.W. Director/City Engineer
cc: Rae Bailey/Michael Hale/ Mark Henry /Sherry Loseke, Construction Division
Percy Jones, HALO
Dan Soderlind/Mike Waits, Engineering Division
Intern, PWD
Jim Wilkerson, Purchasing Analyst
-3769
747 Nlark(@[ Strect, Romn 620 11111cwonia, %Vitshington 98402 3 5
WW\v.('ilyol'('1Co1w1.o11g
EXIIJBIT"A"
RFsoi-irrION NO.: 37 4 81
PR
ITEM NO.: 3
MEETING DATE: MAY 20, 2008
Tacoma City of Tacoma
Public Nkforks Departrncnll@
DATE: May 7, 2008
TO: Board of Contracts and Awards
SUBJECT: Series Streetlight Replacement on Arterial Streets
Budgeted from PW Street Special Revenue Fund 1060
Specification No. PW05-0717F, Contract No. 4600003148
RECOMMENDATION; The Public Works Department requests approval to increase Contract No.
4600003148 to Marles Corporation dba Amaya Electric, Lakewood, WA by $2,203.68, sales tax not
applicable, for additional services.
EXPLANATION: Additional funding is necessary because of additional unforeseen site conditions at 5
locations on St. Helens Avenue. The unforeseen conditions existed at: 1) 207 St Helens - buried tree
roots requiring over excavation and additional gravel; 2) 311 6th Ave - service location was unusable; 3)
222 St Helens - existing conduit was impassable; 4) Southeast corner of 6th Ave the conduit could not be
located so concrete and asphalt had to be cut and removed to place new conduit to the pole base; 5) 4th
Ave - relocate pole base due to an unusable area and extend the conduit. Also, Amaya requested
reimbursement of $8,542.00 for 9 power service connection fees that were increased by Tacoma Power
after the contract was executed,
COMPETITIVE BIDDING: This contract was originally awarded to Marles Corporation dba Amaya
Electric, as a result of Bid Specification No. PW05-0717F in August 2006. Marles Corporation dba Amaya
Electric has agreed to increase the contract at the same terms and conditions set forth in the original
contract.
CONTRACT HISTORY: The original contract for $681,280.30, sales tax not applicable, was approved by
City Council Resolution #36787 on February 28, 2006. This increase of $2,203.68 will result in a
cumulative contract amount of $683,483.98, sales tax not applicable.
FUNDING: Funds are available in the PW Street Special Revenue 1060, WBS No. PWK-00264.
PROJECT ENGINEER/COORDINATOR: Lisa Oestreich, Construction Division, 594-7871.
-"James G. Parvey, P.E.
Interim Asst. P.W. Director/C
cc: Rae Bailey/Michael Hale/Lisa Oestreich/Sherry Loseke, Construction Division
Percy Jones, HALO
Steve Davis/Mike Waits, Engineering Division
Intern, PWD
Jim Wilkerson, Purchasing Analyst
36
7,17 Market S[rcct, Room 620 11'acoma, VV,1811illglOY1 98402-3769
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EXHMIT "X'
RESOLUTION NO.: 3 7 4 8 I
ITEMNO.: 4
bcoma City of Tacoma MEETING DATE- MAY 20, 2008
Public Works Department
DATE: May 1, 2008
TO: Board of Contracts and Awards
SUBJECT: Traffic Signal South 78th Street at Tacoma Mail Blvd; Fed Aid No. STPH-2925(001),
State Contract No. TA-2924
Budgeted from PW Street Special Revenue Fund 1060
Specification No. PW06-0452F, Contract No. 4600003502
RECOMMENDATION: The Public Works Department requests approval to increase Contract No.
4600003502 to Totem Electric, Inc., Tacoma, WA by $10,000, sales tax not applicable, for additional
services.
EXPLANATION: This increase to the contract is for additional work requested by the City of Tacoma for
several bid items which resulted in the amounts to exceed the original contract amounts for this work. A
contract increase is required for the increases on the following bid items:
1 .Bid item #20 - Furnish and Install 2-Inch PVC Schedule 80 Conduit, at per Linear foot
2. Bid item #26 - Paint Line, at per Linear foot
3. Bid item #27 - Painted Wide Line at per Linear foot
4. Bid item #28 - Plastic Traffic Arrow, at per Each
5. Bid item #29 - Plastic Traffic Letter, at per Each
6. Bid item #30 - Raised Pavement Marker Type 1, at per Each
COMPETITIVE BIDDING: This contract was originally awarded to Totem Electric, Inc., as a result of Bid
Specification No. PW06-0452F in August 2006- Totem Electric, Inc. has agreed to increase the contract
at the same terms and conditions set forth in the original contract.
CONTRACT HISTORY: The original contract for $115,220, sales tax not applicable, was approved by
City Council Resolution #36954 on August 29, 2006. This increase of $10,000 will result in a cumulative
contract amount of $125,220, sales tax not applicable.
FUNDING: Funds are available in the PW Street Special Revenue Fund 1060, WBS No. PWK-00271.
PROJECT ENGINEER/COORDINATOR: Lisa Oestreich, Construction Division, 594-7871
'7
rvey, P. E.
Interim Asst. P.W. Director/City Engineer
cc: Rae Bailey/Michael Hale/Lisa Oestreich/Sherry Loseke, Construction Division
Percy Jones, HALO
Chris Larson/Mike Waits, Engineering Division
Intern, PWD
Jim Wilkerson, Purchasing Analyst
37
747 Market Street, Room 408 1 Tacoma, Washington 98402-3769 1 (253) 591-5525 1 Fax: (253) 591-5097
www.cityoftacoma.org
E=BIT "A"
37 4 81
RESOLUTION NO.:
ITEM NO.: 5
City of rMcoma MEETING DATE: MAY 20, 2008
Finance Department
DATE: April 17, 2008
TO: Board of Contracts and Awards
SUBJECT: Janitorial Services for City Facilities
Contract No. 4600001887, Specification No. GS03-0919F
RECOMMENDATION: The Finance Department, Purchasing Division requests Public Utility
Board and City Council approval to renew and increase the citywide SAP contract no.
4600001887 to American Building Maintenance, d.b.a. ABM Janitorial Services, Tacoma,
WA by $800,000, sales tax not applicable, forjanitorial services for the fourth and final renewal
period of May 20, 2008, through May 19, 2009.
EXPLANATION: The renewal of the contract with ABM Janitorial Services will provide
continued janitorial services for various City facilities. The contract increase is requested for
services at the following locations: Tacoma Fire Training Center, Tacoma Municipal
Building/Municipal Building North, Municipal Services Center, Harrison Police Range, Police
Operations Center, Police Sector 4 Substation, Police S.I.D., Police Sector 2, Police
Substations Central, N. 26t@, Wapato Point, NE Tacoma, Solid Waste Utility Administration,
Cabinet Shop, Fleet Operations, Radio Shop, Tacoma Rail Administration (TPU), and the South
Sound Service Center (TPU). The $800,000 increase represents an estimated allocation of
$58,000 for Tacoma Public Utilities and $742,000 for General Government use. The estimates
are based on the monthly usage invoiced over the prior contract years, plus additional facilities
added to the contract and extra cleaning services.
COMPETITIVE BIDDING: This contract was originally awarded to ABM Janitorial Services,
Tacoma, WA as a result of formal RFP specification no. GS03-0919F in April 2004. ABM
Janitorial Services has agreed to renew the contract with a three percent increase, which is
allowed within the terms of the Specification, and has provided the appropriate supporting
documentation to the City.
CONTRACT HISTORY. This contract was initially approved in April 2004 by City Council
resolution no. 36143 for $471,634.32 for the period of May 20, 2004, through May 19, 2005.
The initial TPU estimated usage was minimal and did not require Utility Board approval. May
13, 2005, the contract was administratively increased by $50,000. This contract was increased
by $512,616 in June 2005 by City Council resolution no.36531. On March 28, 2006, this
contract was administratively increased by $50,000. This contract was increased by $740,000
per resolution no. 36843, dated May 2, 2006. This contract was increased by $776,802 per
resolution no. U-1 01 31 dated April 25, 2007, and 37180 dated May 8, 2007. This request is for
the fourth and final one-year extension. The increase will bring the contract to a cumulative
total of $3,401,052.32, sales tax not applicable for the contract period of May 20, 2004, through
May 20, 2009.
3 8'
3628 S. 35th St, I Purchasing Division I Ibcoma, Washington 98409 1 (253) 502-8468 1 FAX (253) 502-8372
Board of Contracts and Awards
Page 2
FUNDING: Various- Funds for this are provided by the individual departments using the
contract.
PROJECT ENGINEER/COORDINATOR: Jayne McCartney, Purchasing Analyst,
253-502-8249
Helen Small
Purchasing Manager
cc: Jayne McCartney, Purchasing Analyst
Robert Biles, Finance Director
39
EXHEBIT "A"
RESOLUTION NO.: Li 4 81
ITEM NO.: 6
City of Ibcoma MEETING DATE: MAY 20, 2008
Fire Department
DATE: May 6, 2008
TO: Board of Contracts and Awards
SUBJECT: Waiver of Competitive Bidding Request - Sole Source
COMPUTER AIDED DISPATCH SYSTEM MODIFICATION AGREEMENT
Budgeted from the Fire Special Revenue Fund 1090
RECOMMENDATION: The Tacoma Fire Department requests a waiver of competitive procurement
procedures and recommends that a contract in the amount of $160,310.00, plus sales tax, be
awarded to Northrop Grumman Information Technology, Inc., Chantilly, Virginia, for
modification of the Fire Department's Computer Aided Dispatch System (CADS) to enable
dispatching of emergency units of Central Pierce Fire & Rescue.
EXPLANATION: The proposed agreement will modify the Fire Department's CADS to enable
dispatching of both TFD and Central Pierce units to emergencies in both of their service areas. The
CADS is a proprietary custom computer application. Northrop Grumman has licensed the use of the
software to the City of Tacoma. Northrop Grumman is the sole source manufacturer and software
maintenance provider.
COMPETITIVE BIDDING: Waiver of competitive bidding requested due to sole source. To ensure
that any modifications performed to the application work correctly and appropriately with the existing
software code and to ensure that any work done will work with any future product upgrades or
improvements, the work must be performed by Nothrop Grumman.
CONTRACT HISTORY: New one-time contract.
FUNDING: Funds for this are available in the 2007-2008 Fire Special Revenue Fund 1090 budget,
Cost Center 668500, Cost Element 531 01 00.
HUB/LEAP COMPLIANCE: Not applicable.
PROJECT ENGINEER/COORDINATOR: Michael Fitzgerald, (253) 591-5157
R NA, D W. STEP
Fire Chief
RWS:MF:mw
cc: Jayne McCartney, Finance/Purchasing
ReviVdP-V9%,$,tt Avenue I Tacoma, Washington 98402-5699 1 (253) 591-5737 1 FAV"fi591d5t746
Resolution No. A I 4 8 1,
Adopted: MAY 0 2008
Maker of Motion: @&avv+hoq
Seconded: TA ( bew
Voice Vote:
MEMBERS AYES NAYS ABSTAIN ABSENT
Ms. Anderson
Mr. Fey
Ms. Ladenburg
Mr. Lonergan
Mr. Manthou
Ms. Strickland
Mr. Talbert
Ms. Walker
Mayor B arsma
Roll Call Vote:
MEMBERS AYES NAYS ABSTAIN ABSENT
Ms. Anderson
Mr. Fey
Ms. Ladenburg
Mr. Lonergan
Mr. Manthou
Ms. Strickland
Mr. Talbert
Ms. Walker
Mayor B arsma
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