Req. #1 1 191
RESOLUTION NO. 37062
WHEREAS, included in the Tacoma Fire Department's ("TFD") most
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recent Fire Act grant award from the U.S. Department of Homeland Security,
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4 was partial funding for a major upgrade of TFD's Northrop Grumman
5 Information Technology, Inc. ("Northrup"), Computer-Aided Dispatch
6 System ("CADS"), and
7 WHEREAS the upgrade will enable TFD to dispatch emergency units
8 based upon real time polling of the locations of the units (instead of station
9
locations) and will provide mapping and emergency route recommendations for
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I I emergency units, and
12 WHEREAS, due to the proprietary nature of TFD's existing CADS, the
1 3 expert computing services required to complete the upgrade can only be
1 4 performed by Northrop, and
1 5 WHEREAS the grant will provide $505,000 toward the total cost of the
1 6
project, and
1 7
18 WHEREAS E911 moneys provided to TFD for emergency
19 communications, budgeted from the Fire Miscellaneous Special Revenue Fund,
20 will pay the remaining $73,492.52 of the project cost; Now, Therefore,
21 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF TACOMA:
22 That the proper officers of the City are hereby authorized to execute an
23 agreement with Northrop Grumman Information Technology, Inc., in the amount
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of $578,492.52, for expert services to complete a major software upgrade of
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resl 1 191.doc-SIV/Iad
LEG 004 (11/89)
the Tacoma Fire Department's Computer-Aided Dispatch System, said
2 document to be substantially in the form of the proposed agreement on file in
3 the office of the City Clerk.
4 Adopted DEC 1 2 2006
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Mayor
8 Attest:
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10 City Clerk
I I Approved as to form:
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@s-sistanf ity Att
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resl 1 1 91.doc-SIV/Iad
LEG 004 (11/89)
CITY CLERK USE
I WT FOR O"INANCE Request#:
Ordinance At:
bcoma OR RESOLUTION
Resolution 3706
s
13
1. DATE: November 16, 2006OFFICL
2. REQUESTING DEPARTMENT/DtvisiON/PROGRAM 3. CONTACT PERSON (for questions): PHONEXXTENSION
Fire Department I MSO Roger Edington 591-5705, Ext. 1
4. PREPARATION OF Resolution IS REQUESTED FOR THE CITY COUNCIL MEETING OF TUESDAY, December 12,
2006.
5. SUMMARY TITLE/RECOMMENDATION: (A concise sentence, as it will appear on the Council agenda.)
Authorizing an agreement with Northrop Grumman Information Technology, Inc., in the amount of
$578,492.52 for expert services to complete a major software upgrade of the Fire Department's
Computer Aided Dispatch System.
6. BACKGROUND INFORMATION/GENERAL DISCUSSION: (Why is this request necessary? Are there legal
requirements? What are the viable alternatives? Who has been involved in the process?)
Included in the Fire Department's most recent Fire Act grant award from the U.S. Department of
Homeland Security was partial funding for a major upgrade of the Department's Northrop Grumman
Computer Aided Dispatch System (CADS). The upgrade will enable the Department to dispatch
emergency units based upon real time polling of the units' locations (instead of station locations) and will
provide mapping and emergency route recommendations for emergency units.
Due to the proprietary nature of the Fire Department's existing CADS, the expert computing services
required to complete the upgrade can only be performed by Northrop Grumman. The grant will provide
$505,000 toward the total cost of the project. E91 1 tax monies provided to the Fire Department for
emergency communications will fund the remaining $73,492.52 of the project cost.
7. FINANCIAL IMPACT:
A. No
B. YES OVER$ 1 00,000, Fiscal Note Attached
C. YES, UNDER $ 1 00,000, Provide funding source information below
FUNDING SOURCE: (Enter amount of funding from each source)
Fund Number & Name: State $ City $ Other $ Total Amount
Fire Misc Rev 1090 $73,492.52 $505,000.00 $578,492.52
If an expenditure, is it budgeted? 10 Yes nNo Where? Cost Center: 822300/5645500
Aect #:
8. LIST ALL MATERIAL AVAILABLE AS BACKUP INFORMATION FOR THE REQUEST AND 1&61CATE WHERE FILED:
Source Documents/Backup Material Location of Document
Draft Agreement City Clerk's Office
9. ATTORNEY CONTACT: (Enter name of attorney with whom you've been working.)
Assistant City Attorney Cathy Parker (591-5737) 72
1 0. Department nce Dire Approval ker roval
Gensvcs\cityclk\ReqForOrd-100.doc 0
fte ofthe City Clerk (05106)
CITY CLERK USE
Request as Ph & sh I
Ord/Res IU04
FISCAL NOTE
Each piece of legislation that has a financial impact or creates positions authority requires a fiscal note. After preparation
by departmental staff, the Division of Budget and Research Management will review the fiscal note and make any
necessary revisions before transmittal to the Legal department for legislation preparation.
DEPARTMENT: CONTACT PERSON/PHONE: ONIBA CONSULTANT/PHONE:
Fire Department Michael Fitzgerald Mary Reddin (x7989)
Is it currently budgeted? Yes El No
Is this a grant? Yes n No If Yes, F1 Operating M Capital
EXPENDITURES:
FUND NAME & NUMBER COST CENTER WBS AcCOUNT PXPENDITURES
Fire Misc Special 822300 5645500 $578,492.52
Revenue 1090
TOTAL $578,492.5-21
General Fund: Include Department
Purpose: Fund Northrop Grumman CADS Upgrade
REVENUES:
FUND NAME & NUMBER COST CENTER VVBS AcCOUNT IREVENUES
Fire Misc Special 822300 4331001 $505,000.OU'
Revenue 1090
Fire Misc Special 668500 6311000 $73,492.52
Revenue 1090
TOTAL $578,492.
Notes: Revenues include grant match contribution from E911 tax revenues.
POSITION IMPACT: (No IMPACT)
POSITION TITLE PERMANENT/PROJEcT/TEMPORARY POSITION END 2005 FTE FUTURE FTE
POSITION DATE
Total positions created or abrogated through this legislation, including FTE impact. FTE impactfor temporary employees is
estimated.
LONG-TERM FINANCIAL IMPACT OF LEGISLATION: 73
SPENDING PLAN & BUDGET 2006 2007 2008 2009 2010 TOTAL
Salaries/Benefits
Start-up
On-going
Maintenance & Operations $34,000 $35,700 59 $146,544
Gensvcs\cityclk\ReqFo,rOrd-100.doc Office of the City Clerk (05106)
CITY CLERK USE
FiSCAL NOTE (CONT) Request#: VI in lb 4%
I Si 1V ro
Ord/Res M
[@a @ital $578,493 $578,493
TOTAL $578,493 $34,000 $35,700 $37 9,359 $725,037
FUNDING SOURCE 2006 2007 2008 2009 2010 TOTAL
US DHS Fire Act Grant $505,000 $505,000
E911 Tax $73,493 $73,493
Fire General Fund $34,000 $35,700-- $37,485 $39,959 $146,544
TOTAL $578,493 $34,000 $35,700 1 $37,485 1 $39,959 $725,037
The financial cost of not implementing the legislation:
The Fire Department would refuse a $505,000 grant to upgrade its CADS dispatch software. The Department
would be unable to use this technology to improve emergency response.
Estimate the cost to the City if the legislation is not implemented, including thepotential conflicts with
regulatory requirements, cost avoidance, or otherpotential costs.
OTHER ISSUES:
The long term financial analysis includes the estimated additional maintenance costs of the upgraded CADS
software included in the resulting maintenance agreement with Northrop Grumman.
74
Gens-ms\cityclk\ReqForOrcL-100.doc Offxe of the City Clerk (05106)
Resolution No. 3706.2
Adopted: DEC 1 2 2006
Maker of Motion: A-ma A--
Seconded:
Voice Vote:
MEMBERS AYES NAYS ABSTAIN ABSENT
Ms. Anderson
Mr.Evans
Mr. Fey
Ms. Ladenburg
Mr. Lonergan
Mr. Manthou
Mr. Stenger
Mr. Talbert
Mayor Baarsma
Roll Call Vote:
MEMBERS AYES NAYS STAIN ABSENT
Ms. Anderson
Mr.Evans
Mr. Fey
Ms. Ladenburg
Mr. Lonergan
Mr. Manthou
Mr. Stenger
Mr Talbert
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