-RESOLUTION NO. 3 8 4 7 2
1 A RESOLUTION related to the purchase of materials, supplies or equipment,
and the furnishing of services; authorizing the appropriate City officials to
2 enter into contracts and, where specified, waiving competitive bidding
requirements, authorizing sales of surplus property, or increasing or
3 extending existing agreements.
4 WHEREAS the City has complied with all applicable laws governing the
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acquisition of those supplies, and/or the procurement of those services,
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7 inclusive of public works, set forth in the attached Exhibit "A," which Exhibit is
8 incorporated herein as though fully set forth, and
9 WHEREAS the Board of Contracts and Awards has reviewed the
10 proposals and bids received by the City, and the Board has made its
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recommendation as set forth in Exhibit 'A" and
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WHEREAS the Board of Contracts and Awards has also made its
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14 recommendations as to entering into purchasing agreements with those
1 5governmental entities identified in Exhibit "A"; Now, Therefore,
1 6 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF TACOMA:
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That the Council of the City of Tacoma does hereby concur in the
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19 findings and recommendations of the Board of Contracts and Awards set forth
20 in the attached Exhibit 'A" and does hereby approve and authorize the:
21 (X) A. Procurement of those supplies, services, and public works
22 recommended for acceptance in the attached Exhibit "A";
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B. Rejection of those bids and/or proposals that are recommended
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25 for rejection in the attached Exhibit "A";
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C. Entry into the proposed purchasing agreement with those
governmental entities identified in the attached Exhibit "A," which proposed
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agreement is on file in the office of the City Clerk;
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4 (X) D. Waiver of competitive bidding procedures in those instances, as
5 set forth in Exhibit 'A" in which it is impracticable to obtain supplies or public
6 works improvements by competitive bid, or in those instances in which supplies
7 and/or public works are available from a single source.
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9 Adopted APR 1 7 2012
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11 J&9z
Mayor
12 Attest:
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City Clerk
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1 6 Approved as to form:
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1 8 ney/"
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EXI-MIT GcX@ 18 4 72
PLESOLUTION NO.:
ITEM NO.:
MEETING DATE: APRIL 17,2012
City of Tacoma
lac Fire Department
DATE: March 12, 2012
TO: Board of Contracts and Awards
SUBJECT: Waiver of Competitive Bidding Request-Sole Source
COMPUTER AIDED DISPATCH MAINTENANCE AND REPAIR AGREEMENT
Budgeted from the Fire Special Revenue Fund 1090
RECOMMENDATION: The Tacoma Fire Department requests a waiver of competitive procurement procedures
and recommends that the existing contract with Northrop Grumman Information Technology, Inc., Chantilly,
Virginia, be increased by $196,41 1, plus sales tax, to a total of $448,543.00, plus sales tax, for software
maintenance and repair services for the Fire Department's Computer Aided Dispatch System (CADS) for an
additional three-year period.
EXPLANATION: The proposed amendment provides maintenance and repair services for the Fire Department's
CADS for an Additional three-year period commencing March 1, 2012. The amendment also formalizes a reduction
in hardware maintenance support that was agreed to by the City and Northrop Grumman when the Fire
Department's application servers for CADS were replaced in 2010. That equipment is still under warranty. The
CADS is a proprietary custom computer application. Northrop Grumman has licensed the use of the software to
the City of Tacoma. Northrop Grumman is the sole source manufacturer and software maintenance provider.
COMPETITIVE BIDDING: Waiver of competitive bidding requested due to sole source. To ensure that any
maintenance and repair work performed to the application works correctly and appropriately with the existing
software code and to ensure that any work done will work with any future product upgrades or improvements, the
work must be performed by Northrop Grumman. To avoid any confusion over responsibility for support of the
application, the Fire Department also has assigned responsibility for hardware maintenance and repair to Northrop
Grumman through this agreement,
CONTRACT HISTORY: By Resolution No. 37450, the City Council approved the original contract with Northrop
Grumman for a four-year period, April 15, 2008. In 2010, the parties agreed to delete major hardware maintenance
from the agreement after the application servers were replaced, reducing the cost of the maintenance agreement
by $32,613. In addition, the Fire Department was reimbursed $10,126.65 for hardware maintenance fees it already
paid. The proposed amendment formalizes both the reduction in hardware maintenance and the three-year
contract extension. Fire staff calculates that the net contract increase needed totals $196,41 1, plus tax, bringing
the total revised contract amount to $448,543.00, plus tax. The contractor's pricing is proposed to increase an
average of five percent each year, primarily due to the increased age of the application. Northrop Grumman has
capably performed maintenance and repair services for the computer hardware and software for this application
during the initial term of the agreement.
FUNDING: Funds for this are available in the 2011-2012 Fire Special Revenue Fund 1090 budget, Cost Center
668500, Cost Element 531 01 00.
HUBILEAP COMPLIANCE: Not applicable.
PROJECT ENGINEERICOORDINATOR: Michael Fitzgerald, 253-591-5157.
Fire Chief
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cc: Richele Krienke, Finance/Purchasing 79
Revised 03/2006 901 FawcetL Ave I Tacoma WA 98402 1 (253) 591 04@11FAX (253) 591-5746 C&Awaivendot
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EXHIBIT "A"
USOLUTION NO.: 3 8 4 7
ITEM NO.: 2
City of Tacoma MEETING DATE: APRIL 17,2012
kom Public Works Department
DATE: April 2, 2012
TO: Board of Contracts and Awards
SUBJECT: Wastewater Reroute, Sound Transit Rail Right-of-Way
South 66t@' Street to South 72 nd Street
Budgeted from PW Wastewater Fund 4300
Request for Bids PW1 1-0083F / Contract No. 4600007495
RECOMMENDATION: The Public Works, Environmental Services, Science and Engineering
Division requests approval to increase Contract No. 4600007495, with Wm. Dickson Co.,
Tacoma, WA by $66,685.77, excluding sales tax, for additional work that was necessary to
complete the project. This increase will bring the contract to a cumulative amount of
$582,181.25, excluding sales tax.
EXPLANATION: The original contract provided for the relocation of an existing 8-inch diameter
wastewater pipe that was parallel to the existing Sound Transit Rail Line between South 66 th
and 72 nd Streets. Sound Transit's Sounder Commuter Rail project will include improvements
immediately adjacent to the previous location of the wastewater pipe. These upcoming rail
improvements include installation of a second track which is currently scheduled for 2012
construction. The previous location of the wastewater pipe would have interfered with the
location of the new second track and therefore had to be relocated prior to the start of track
construction.
The original contract scope relocated the existing wastewater pipe to the east edge of Sound
Transit's property. This now allows for the second track installation and the new pipe location
will not impede any future Sound Transit development.
The requested contract increase is necessary due to unanticipated field conditions that were
discovered after the start of construction as well as additional items of work that were necessary
but not included in the original contract scope. The unanticipated field condition was related to
the removal of 200 linear feet of abandoned fiber optic cable at a cost of $9,107.48. The
additional items of work included the reconnection of a private side sewer which involved
rerouting plumbing inside a private business at a cost of $22,667.83 and site grading required
by Sound Transit to modify 1,200 linear feet of drainage ditch that was affected by the City's
construction activities, at a cost of $34,910.46.
COMPETITIVE BIDDING: This contract was originally awarded to Wm. Dickson Co., as a
result of Request for Bids Specification No. PW1 1-0083F on August 23, 201 1. The contractor
has agreed to increase the contract at the same prices, terms, and conditions as the original
contract.
CONTRACT HISTORY: The original contract for $515,495.48, excluding sales tax, was
approved by City Council Resolution No. 38313 on August 23, 201 1. This is the first amendment
to the contract.
747 Market Street, Room 408 1 Tacoma, Washington 98402-3769 1 (253) 591-5525 1 Fax: (253) 591-5097
www.c1tyoftacoma.org 8n
Board of Contracts and Awards
April 2, 2012
Page 2
FUNDING: Funds are available in the PW Wastewater Fund 4300. Funding beyond the current
biennium is subject to future availability of funds.
PROJECT ENGINEERICOORDINATOR: John O'Loughlin, P.E., Division Manager, Science &
Engineering Division, 253-502-2175.
Richard E. McKinley
Public Works Director
cc: Jim Wilkerson, Senior Buyer
Samantha Kaauamo, HUB Coordinator
Peter Guzman, LEAP Coordinator
Terry Forslund, P.E., Science & Engineering
Eric C. Johnson, P.E., Science & Engineering
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Tacom
City of Tacoma Memorandum
TO: T.C. Broadnax
City Manager
FROM: Richard E. McKinley, Director
Public Works Department
SUBJECT: Council Action Memo - Purchase Resolution - April 17, 2012
Wastewater Reroute, Sound Transit Rail Right-of-Way
South 66 th Street to South 72 nd Street
DATE: April 9, 2012
The City Council is being requested to approve an increase to Contract No. 4600007495, with
Wm. Dickson Co., of Tacoma, WA, by $66,685.77, excluding sales tax, for additional work that
was necessary to complete the project. This increase will bring the contract to a cumulative
total of $582,181.25, excluding sales tax.
Back-ground
The original contract amount for $515,495.48, excluding sales tax, was approved by City
Council Resolution 38313 on August 23, 201 1. The City of Tacoma has an easement from
Sound Transit that allows for operation and maintenance of a wastewater pipe on Sound Transit
property. This easement required us to move the pipe for the rail expansion, as shown on the
attached map.
Funding
Funds for this are budgeted in the PW Wastewater Fund 4300. Funding beyond the current
biennium is subject to future availability of funds.
Reason for Contract Increase
The requested contract increase is necessary due to unanticipated field conditions that were
discovered after the start of construction as well as additional items of work that were necessary
but not included in the original contract scope. The unanticipated field condition was related to
the removal of 200 linear feet of abandoned fiber optic cable at a cost of $9,107.48. The
additional items of work included the reconnection of a private side sewer which involved
rerouting plumbing inside a private business at a cost $22,667.83 and site grading required by
Sound Transit to modify 1,200 linear feet of drainage ditch that was affected by the City's
construction activities, at a cost of $34,910.46.
Public Process
Information related to this project is provided under the Public Works, Active Projects section on
the City of Tacoma website. Since the project began in September 201 1, there has been
ongoing coordination with property owners adjacent to the site.
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Resolution No.
Adopted: APR 1 7 7012
Maker of Motion:
Seconded:
Voice Vote:
MEMBERS AYES NAYS ABSTAIN ABSENT
Mr. Boe 6Z
Mr. CaMppell.
Mr. Fey
Mr. Ibsen
Mr. Lonergan
Mr. Mello
Ms. Walker
Ms. Woodards
Mayor Strickland
Roll Call Vote:
MEMBERS AYES NAYS ABSTAIN ABSENT
Mr. Boe
Mr. Campbell
Mr. Fey
Mr. Ibsen
Mr. Lonergan
Mr. Mello
Ms. Walker
Ms. Woodards
Mayor Strickland
6ccagenda\agenda procedures and forms\resolutionvotingrecord-doc