Req.#12826
RESOLUTION NO. 38171
1 A RESOLUTION relating to government relations; authorizing an increase to
2 Amendment No. 14 to the contract with Simon and Company
Incorporated ("Simon"), in the amount of $25,000, budgeted from the
3 General Fund, for a cumulative contract total of $697,484, to correct an
4 error for the years 2009 and 201 0; and authorizing the execution of
Amendment No. 15 to the contract with Simon, in the amount of
5 $151,950, budgeted from the General Fund, for a cumulative contract
total of $849,434, for legislative lobbying services for the years 201 1
6 and 2012.
7 WHEREAS, on January 12, 1993, the City Council adopted
8 Resolution No. 32057, authorizing the execution of a contract with Simon and
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Company Incorporated ("Simon"), in the amount of $25,000, for the purpose of
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coordinating liaison and other related activities during the 1993 session of the
11
1 2 Washington State Legislature and the U.S. Congress, and
13 WHEREAS, on September 21, 1993, the City Council adopted
14 Resolution No. 32332, authorizing the execution of Amendment No. 1 to the
1 5 contract with Simon, in the amount of $25,000, for a cumulative contract total of
16 $50,000, and
1 7
WHEREAS, on December 13, 1994, the City Council adopted Resolution
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19 No. 32855, authorizing the execution of Amendment No. 2 to the contract with
20 Simon, in the amount of $25,000, for a cumulative contract total of $75,000, and
21 WHEREAS, on November 28, 1995, the City Council adopted
22 Resolution No. 33226, authorizing the execution of Amendment No. 3 to the
23 contract with Simon, in the amount of $25,000, for a cumulative contract total of
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$100,000, and
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Res12826.doc-EAP/lad
LEG 004 (11/891
C
WHEREAS, on December 10, 1996, the City Council adopted
Resolution No. 33565, authorizing the execution of Amendment No. 4 to the
2
3 contract with Simon, in the amount of $29,992, for a cumulative contract total of
4 $129,992, and
5 WHEREAS, on December 9, 1997, the City Council adopted
6 Resolution No. 33898, authorizing the execution of Amendment No. 5 to the
7 contract with Simon, in the amount of $29,992, for a cumulative contract total of
8
$159,984, and
9
10 WHEREAS, on December 8, 1998, the City Council adopted
11 Resolution No. 34244, authorizing the execution of Amendment No. 6 to the
12 contract with Simon, in the amount of $35,000, for a cumulative contract total of
1 3 $194,984, and
14 WHEREAS, on December 7, 1999, the City Council adopted
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Resolution No. 34604, authorizing the execution of Amendment No. 7 to the
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contract with Simon, in the amount of $35,000, for a cumulative contract total of
1 7
18 $229,984, and
19 WHEREAS, on December 12, 2000, the City Council adopted
20 Resolution No. 35006, authorizing the execution of Amendment No. 8 to the
21 contract with Simon, in the amount of $35,000, for a cumulative contract total of
22 $264,984, and
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Resl2826.doc-EAP/lad
LEG 004 (11/89)
WHEREAS, on December 11, 2001, the City Council adopted
1
2 Resolution No. 35384, authorizing the execution of Amendment No. 9 to the
3 contract with Simon, in the amount of $35,000, for a cumulative contract total of
4 $299,984, and
5 WHEREAS, on December 3, 2002, the City Council adopted
6 Resolution No. 35706, authorizing the execution of Amendment No. 1 0 to the
7 contract with Simon, in the amount of $37,500, for a cumulative contract total of
8
$337,484, and
9
10 WHEREAS, on December 16, 2003, the City Council adopted
I I Resolution No. 36046, authorizing the execution of Amendment No. 1 1 to the
1 2 contract with Simon, in the amount of $37,500, for a cumulative contract total of
13 $374,984, and
14
WHEREAS, on November 3, 2004, the City Council adopted
1 5
Resolution No. 36356, authorizing the execution of Amendment No. 12 to the
1 6
17 contract with Simon, in the amount of $37,500, for a cumulative contract total of
18 $412,484, and
19 WHEREAS, on December 12, 2006, the City Council adopted
20 Resolution No. 37603, authorizing the execution of Amendment No. 13 to the
21 contract with Simon, in the amount of $130,000, for a cumulative contract total of
22 $542,484, and
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Resl2826.doc-EAP/lad
LEG 004 (11/89)
WHEREAS, on November 18, 2008, the City Council adopted
2 Resolution No. 37654, authorizing the execution of Amendment No. 14 to the
3 contract with Simon, in the amount of $130,000, for a cumulative total of
4 $672,484, and
5 WHEREAS the contract for services with Simon for the years 2009 and
6 201 0 has been discovered to have contained an error and requires an
7
amendment to Amendment No. 14 to permit payment for services from
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September through December 201 0, and
9
10 WHEREAS, furthermore, the City has adopted a federal legislative policy
1 1 agenda for the year 201 1, and
12 WHEREAS, in order to best achieve these priorities, it is necessary to
13 retain the services of Simon to represent the City's interests before congress,
14 the administration, federal regulatory agencies, and to assist members of the
15
City Council and City staff when they travel to Washington D.C. on City
16
business; Now, Therefore,
17
18 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF TACOMA:
19 Section 1. That the proper officers of the City are hereby authorized to
20 increase the amount of Amendment No. 14 to the contract with Simon and
21 Company Incorporated ("Simon"), in the amount of $25,000, budgeted from the
22 General Fund, for a cumulative contract total of $697,484, to correct an error
23
for the years 2009 and 201 0, said document to be substantially in the form of
24
25 the proposed amendment on file in the office of the City Clerk.
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Resl2826.doc-EAP/lad
LEG 004 (11/89@
Section 2. That the proper officers of the City are hereby authorized to
execute Amendment No. 15 to the contract with Simon, in the amount of
2
3 $151,950, budgeted from the General Fund, for a cumulative contract total of
4 $849,434, for legislative lobbying services for the years 201 1 and 2012, said
5 document to be substantially in the form of the proposed contract on file in the
6 office of the City Clerk.
7
8 Adopted JAN 4 2011
9
10 Mayor
1 1 Attest:
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13 City Clerk
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15 Approved as to form:
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17 Chief Deputy City Attorney
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Resl2826.doc-EAP/lad 5 - @15
LEG 004 (11/89)
CITY CLERK USE ONLY
"QUEST FOR Request
Tacoma
@M Fj ORDINANCE M RESOLUTION Ord./Res. 3 81 71
1. DATE: December 28, 201 0
2. SPONSORED BY: COUNCIL MEMBER(S) N/A
3a. REQUESTING 4a. CONTACT (for questions): PHONE:
DEPARTMENT/DIVISION/PROGRAM Randall Lewis 253-591-5122
Government Relations
3b. "Do PASS" FROM
F-1 Yes 4b. Person Presenting: PHONE:
F@ No Randall Lewis 253-591-5122
F-1 To Committee as information only
M Did not go before a Committee
3c. DID THIS ITEM GO BEFORE THE 4c. ATTORNEY: Elizabeth Pauli PHONE:
PUBLIC UTILITY BOARD? 253-591-5627
F-1 Yes, on
E Not required
Department Director Budget 0 cerfflna@nceDirector
5. REQUESTED COUNCIL DATE: January 4, 201 1
6. SUMMARY AGENDA TITLE: (A concise sentence, as it will appear on the Council agenda.)
Authorizing the execution of Amendment No. 15 to the contract with Simon and Company Incorporated
for legislative lobbying services for 2011 and 2012 in the amount of $151,950, and amending
amendment No. 14 to the contract with Simon and Company Incorporated for 2009 and 201 0 to increase
the amount by $25,000 to correct an error, for a total of $176,950.
7. BACKGROUND INFORMATION/GENERAL DiscussioN: (Why is this request necessary? Are there legal
requirements? What are the viable alternatives? Who has been involved in the process?)
The City has adopted a Federal legislative policy agenda for the coming year. In order to best achieve
these priorities, it is necessary to retain the services of Simon and Company to represent the City's
interests before Congress, the Administration, and Federal regulatory agencies and to assist members of
the City Council and City staff when they travel to Washington DC on City business.
The contract for services with Simon and Company for 2009 and 201 0 has been discovered to have
inadvertently contained an error. The contract requires amendment to permit payment for services from
September through December of 201 0.
8. LISTALLMATERIALAVAILABLEASBACKUPINFORMATIONFORTHEREQUESTANDINDICATEWHEREFILED:
Source Documents/Backup Material Location of Document
Contract with Simon and Company City Clerk's Office / Government Relations
6
cotclerk\foi-iiis\ReqtiestResoliitiotiOt-diiiatice.doc Office of the City Clerk (0312312009)
CITY CLERK USE ONLY
REQUEST (CONT) Request #: j -@_ @K lz_@
Ord/Res #: .1 8 1 7 I
9. WHICHOFTHECITY'SSTRATEGicGOALsDOEsTHisITEMSUPPORT?(CRECKTHEGoALTHATBESTAPPLiES)
A. A SAFE, CLEAN AND ATTRACTIVE COMMUNITY
B. A DIVERSE, PRODUCTIVE AND SUSTAINABLE ECONOMY
C. X A HIGH-PERFORMING, OPEN AND ENGAGED GOVERNMENT
10. IF THIS CONTRACT IS FOR AN AMOUNT OF $200,000 OR LESS, EXPLAIN WHY IT NEEDS LEGISLATIVE APPROVAL:
The contract is for legislative lobbying services to carry out the City Council's adopted Federal agenda. It
is appropriate for the City Council to approve the contract.
11. FINANCIAL IMPACT: D EXPENDITURE El REVENUE
A. F@ No IMPACT (NO FISCAL NOTE)
B. X YES, OVER $100,000, Fiscal Note Attached
C. F] YES, UNDER $100,000, (NO FISCAL NOTE)
Provide funding source information below:
FUNDING SOURCE: (Enter amount of funding from each source)
Fund Number & Name: State $ city $ Other $ Total Amount
0010 General Fund $176,950
If an expenditure, is it budgeted? X Yes F-1 No Where? Cost Center: 14000
Acct #: 5310100
"7
cotcberk@fonns@ ReqiiestResoliitiojiOrdiiiatice.doc Office of the City Clerk (0312312009)
CITY CLERK USE ONLY
Request ZS/
Ord/Res .181 71
FISCAL NOTE
Each piece of legislation that has a financial impact or creates positions authority requires a fiscal note. After preparation
by departmental staff, the Budget and Research Division will review the fiscal note and make any necessary revisions
before transmittal to the Legal Department for legislation preparation.
DEPARTMENT: CONTACT PERSON/PHONE: OMBA CONSULTANT/PHONE:
Government Relations Randall Lewis / 591-5122
Is it currently budgeted? E-1 Yes F@ No
Is this a grant? n Yes F-1 No If Yes, n Operating F-1 Capital
EXPENDITURES:
FUND NAME & NUMBER COST CENTER WBS ACCOUNT 2009-2010 EXPENDITURES
0010 General Fund 14000 53101001 $176,950
Government Relations
To
General Fund: Include Department
Purpose: [Click Here and Type or Press Delete to Clear]
REVENUES:
FUND NAME & NUMBER COST CENTER WBS ACCOUNT 2009-2010 REVENUES
TOTAL I
Notes: [Click Here and Type or Press Delete to Clear]
POSITION IMPACT:
POSITION TITLE PERMANENT/PROJECT/ POSITION END DATE 2009 FTE FUTURE FTE
TEMPORARY POSITION
Total positions created or abrogated through this legislation, including FTE impact. FTE impactfor temporary employees is
estimated.
LONG-TERM FINANCIAL IMPACT OF LEGISLATION:
SPENDING PLAN & BUDGET 2009 2010 2011 2012 2013 TOTAL
Salaries/Benefits
Stall-up
On-going
Maintenance & Operations
Capital
TOTAL
But"
cotc1erk\fo"ns\ ReqiiestResoliitiotiOrdiiiaiice.doc Office of t1w City Clerk (0312312009)
CITY CLERK USE ONLY
I --? (;@,
FiSCAL NOTE (CONT) Request L."3 2'k-P
Ord/Res
FUNDING SOURCE 2009 2010 2011 2012 2013 TOTAL
TOTAL
The financial cost of not implementing the legislation:
The City Council has adopted a set of legislative priorities it wishes to be addressed in the 1 1 2 th Congress.
Failure to employ assistance in Washington DC to bring the priorities before Congress and the Administration
will make it very difficult to achieve the Council's goals.
Estimate the cost to the City if the legislation is not implemented, including the potential cot?flicts with
regulatory requirements, cost avoidance, or other potential costs.
OTHER ISSUES:
[Click Here and Type or Press Delete to Clear]
cotclerk\fonns@ ReqliestResolzitioii0rdiiiniice.doc Office of the City Clerk (03112312009)
38171
Resolution No.
Adopted: JAN 4 2011
Maker of Motion:
Seconded:
Voice Vote:
MEMBERS AYES NAYS ABSTAIN ABSENT
Mr. Boe
Mr. Campbell
Mr. :ey
Mr. Lonergan
Mr. Manthou
Mr. Mello
Ms. Walker
Ms. Woodards
Mayor Strickland
Roll Call Vote:
MEMBERS AYES NAYS ABSTAIN ABSENT
Mr. Boe
Mr. Campbell
Mr. Fey
Mr. Lon@rgan
Mr. Manthou
Mr. Mello
Ms. Walker
Ms. Woodards
Mayor Strickland
Occagenda\agenda procedures and forms\resolutionvotingrecard.doc