"SOLUTIONNO. 37888
1 A RESOLUTION related to the purchase of materials, supplies or equipment,
2 and the furnishing of services; authorizing the appropriate City officials to
enter into contracts and, where specified, waiving competitive bidding
3 requirements, authorizing sales of surplus property, or increasing or
extending existing agreements.
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5 WHEREAS the City has complied with all applicable laws governing the
6 acquisition of those supplies, and/or the procurement of those services,
7 inclusive of public works, set forth in the attached Exhibit "A," which Exhibit is
8 incorporated herein as though fully set forth, and
9 WHEREAS the Board of Contracts and Awards has reviewed the
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proposals and bids received by the City, and the Board has made its
recommendation as set forth in Exhibit 'A" and
1 3 WHEREAS the Board of Contracts and Awards has also made its
14 recommendations as to entering into purchasing agreements with those
1 5 governmental entities identified in Exhibit "A"; Now, Therefore,
1 6 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF TACOMA:
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That the Council of the City of Tacoma does hereby concur in the
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findings and recommendations of the Board of Contracts and Awards set forth
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20 in the attached Exhibit 'A" and does hereby approve and authorize the:
2 1 (X) A. Procurement of those supplies, services, and public works
22 recommended for acceptance in the attached Exhibit "A";
23 ( ) B. Rejection of those bids and/or proposals that are recommended
24 for rejection in the attached Exhibit "A",
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LEG 004 (11/89)
C. Entry into the proposed purchasing agreement with those
2 governmental entities identified in the attached Exhibit 'A" which proposed
3 agreement is on file in the office of the City Clerk;
4 (X ) D. Waiver of competitive bidding procedures in those instances, as
5 set forth in Exhibit 'A" in which it is impracticable to obtain supplies or public
6 works improvements by competitive bid, or in those instances in which supplies
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and/or public works are available from a single source.
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9 Adopted OCT i 3 2009
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12 Mayor
Attest:
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City Clerk
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1 6 Approved as to form:
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1 8
C4 Att@orne@@
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YG 004 (11/89)
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RESOLUTION NO.: 37888
Tac City of Tacoma ITEMNO.: 1
Fire Department October 13, 2009
MEETING DATE:
DATE: September 29, 2009
TO: Board of Contracts and Awards
SUBJECT: Waiver of Competitive Bidding Request-Sole Source
AGREEMENT WITH NORTHROP GRUMMAN INFORMATION TECHNOLOGY FOR EXPERT
COMPUTER SERVICES TO MIGRATE AND UPGRADE THE FIRE DEPARTMENT COMPUTER
AIDED DISPATCH SYSTEM TO NEW COMPUTER HARDWARE
Budgeted equally from the Fire Special Revenue Fund 1090 and the EMS Special
Revenue Fund 1155.
RECOMMENDATION: The Tacoma Fire Department requests a waiver of competitive procurement procedures and
recommends that a contract in the amount of $332,241 plus tax be awarded to Northrop Grumman Information
Technology, Inc., Chantilly, Virginia, for expert professional computer services to migrate and upgrade the Fire
Department's Computer Aided Dispatch System (CADS) to two new Hewlett Packard (HP) Integrity Series
Application Servers.
EXPLANATION: The proposed increase funds additional programming for enhancements to CADS. The CADS is a
proprietary custom computer application. Northrop Grumman has licensed the use of the software to the City of
Tacoma. Northrop Grumman is the sole source manufacturer and software maintenance provider.
COMPETITIVE BIDDING: Waiver of competitive bidding requested due to sole source. The CADS is a proprietary
software application. The Fire Department uses the software under license from Northrop Grumman. To ensure that
the CADS hardware migration is successful and that any modifications and upgrades performed to the application
work correctly and appropriately with the existing software code and to ensure that any work done will work with any
future product upgrades or improvements, the purchase must be made from and the work, must be performed by
Northrop Grumman.
CONTRACT HISTORY. In 1988, the City of Tacoma competitively solicited for a CADS system for the Fire
Department Communications Center. PRC, which was eventually purchased by Northrop Grumman, was
awarded a contract to implement CADS for the Fire Department. Over the past two decades, many upgrades
and improvements to CADS Were made, including a recent $630,000 real time mapping software upgrade
completed in 2007, The proposed hardware migration represents the third generation of hardware for the
application. Due to the proprietary nature of the software and the license agreement with the vendor, all
maintenance, modification, hardware and software upgrade work has been contracted to Northrop Grumman.
FUNDING: Funds for the proposed purchase are available and will be expensed in equal amounts from the 2009-
201 0 Fire Special Revenue Fund 1090 budget, Cost Center 668500, Cost Element 531 01 00 and the Fire EMS
Special Revenue Fund 11 55, Cost Center 6091 00, Cost Element 531 01 00.
HUB/LEAP COMPLIANCE: Not applicable.
PROJECT ENGINEER/COORDINATOR: Michael Fitzgerald, (253) 591-5157
Fire Chief
RWS:MF:mw
cc: Jayne McCartney, Finance/PurGhasing
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901 Pawcett Avenue I Tacoma, Washington 98402-5699 1 (253) 591-5737 1 FAX (253) 591-5746
Resolution No. 37 8 88
Adopted: OCT 1 3 2009
Maker of Motion:
Seconded: N\w@@ILQX k
Voice Vote:
MEMBERS AYES NAYS ABSTAIN ABSENT
Ms. Anderson CD/,
Mr. Fey
Ms. Ladenburg
Mr. Lonergan
Mr. Manthou
Ms. Strickland CD/,
Mr. Talbert
Ms. Walker
Mayor Baarsma
Roll Call Vote:
MEMBERS AYES NAYS ABSTAIN ABSENT
Ms. Anderson
Mr. Fey
Ms. Ladenburg
Mr. Lonergan
Mr. Manthou
Ms. Strickland
Mr. Talbert
Ms. Walker
Mayor Baarsma
i.-IcityclklcityclkVormsVesol.doc