PUESOLUTIONNO. 37636
1 A RESOLUTION related to the purchase of materials, supplies or equipment,
2 and the furnishing of services; authorizing the appropriate City officials to
enter into contracts and, where specified, waiving competitive bidding
3 requirements, authorizing sales of surplus property, or increasing or
extending existing agreements.
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5 WHEREAS the City has complied with all applicable laws governing the
6 acquisition of those supplies, and/or the procurement of those services,
7 inclusive of public works, set forth in the attached Exhibit "A," which Exhibit is
8 incorporated herein as though fully set forth, and
9 WHEREAS the Board of Contracts and Awards has reviewed the
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proposals and bids received by the City, and the Board has made its
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recommendation as set forth in Exhibit 'A" and
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1 3 WHEREAS the Board of Contracts and Awards has also made its
1 4 recommendations as to entering into purchasing agreements with those
1 5 governmental entities identified in Exhibit "A"; Now, Therefore,
1 6 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF TACOMA:
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That the Council of the City of Tacoma does hereby concur in the
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findings and recommendations of the Board of Contracts and Awards set forth
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20 in the attached Exhibit 'A" and does hereby approve and authorize the:
21 (X) A. Procurement of those supplies, services, and public works
22 recommended for acceptance in the attached Exhibit "A";
23 ( ) B. Rejection of those bids and/or proposals that are recommended
24 for rejection in the attached Exhibit "A";
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LEG 004 (11/89)
C. Entry into the proposed purchasing agreement with those
2 governmental entities identified in the attached Exhibit "A," which proposed
3 agreement is on file in the office of the City Clerk;
4 ( x ) D. Waiver of competitive bidding procedures in those instances, as
5 set forth in Exhibit 'A" in which it is impracticable to obtain supplies or public
6 works improvements by competitive bid, or in those instances in which supplies
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and/or public works are available from a single source.
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OCT 2 8 2008
9 Adopted
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1 2 Mayor
Attest:
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City Clerk
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16 Approved form:
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AssiKtant City Attorney
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LEG 004 (11/89)
EXHIBIT "A"
RESOLUTION NO.: 376 36
ITEMNO.: 1
Lama City of Tacoma MEETINGDATE: OCTOBER28,2008
Mmmmmm Public Works Department
DATE: October 13, 2008
TO: Board of Contracts and Awards
SUBJECT: Purchase of One (1) Front Loader Refuse Truck with Body Hoist Option
Budgeted from PW Solid Waste Fund 4200
Specification No. PW08-0636F
I 1 MM
RECOMMENDATION: Public Works Solid Waste Management (SWM) reco ends that a,
contract in the amount of $213,800.00, plus sales tax, be awarded to low bidder Solid Waste
Systems, in Spokane, Washington, for the purchase of one (1) front loader refuse truck with body
hoist. This will be a one (1) year contract with the option for two one-year rene .wals.
EXPLANATION: This truck will allow for the expansion of the Commercial Cardboard
Recycling Program in the City of Tacoma, help increase collection efficiency and reduce overtime
for the Solid Waste Collector/Drivers.
COMPETITIVE BIDDING: Specification No. PW08-0636F was opened September 9, 2008.
Six (6) companies were invited to bid in addition to normal advertising. Each total bid includes the
cost of the truck and body hoist.
Bidder Location Total Bid (plus sales
Solid Waste Systems Spokane, WA, S 213,800.00
Peterbilt/Amrep Seattle, WA $ 214,136.93
Peterbilt/New Way Seattle, WA $ 216,465.98
Freightliner/New Way Pacific, WA $ 228,146.75
Peterbilt/Pendpac Seattle, WA $ 231,012.31
Peterbilt/Heil Seattle, WA $ 233,141.96
Pre-Bid Estimate $ 250,000.00
The recommended award is approximately 14.5% below the pre-bid estimate.
CONTRACT HISTORY: New contract.
FUNDING: Funds for this are available in the PW Solid Waste Fund 4200.
HUB/LEAP COMPLIANCE: N/A
PROJECT COORDINATOR: Floyd Wilson, Solid Waste Fleet Manager, at 572-2408.
Dan C. Thompson, Ph.D
Interim Asst. P.W. Director/Environmental Services
cc: Jim Wilkerson, Purchasing Analyst
Percy Jones, HALO
Peter Guzman, HALO
Solid Waste Management/Sarah Quintana
Solid Waste Management/Monica Tipton
Revised 09/2006 C&Anewcontract.dot
747 Market Street, Room 408 1 Tacoma, Washington 98402-3 769 1 (253) 591-5525 1 Fax: (253) 591-5097
www.cityofLacoma.org 229
EXHIBIT "A"
RESOLUTION NO.: 376 36
ITEM NO.: 2
Tacoma City of Tacoma MEETING DATE: OCTOBER 28, 2008
Public Works Department
DATE: October 9, 2008
TO: Board of Contracts and Awards
SUBJECT: Purchase of 180 Front-Load and 30 Rear-Load
Metal Drop-Off Solid Waste Containers
Budgeted from PW Solid Waste Operating Fund 4200
Specification No. PW08-0742F
RECOMMENDATION: Public Works - Solid Waste Management (SWM) recommends that a contract
in the aniount of $348,980.00 (not including sales tax) be awarded to low bidder Capital Industries,
Inc., Seattle, WA, to purchase 180 front-load and 30 rear-load metal drop-off solid waste containers.
This will be a one (1) year contract with the option for two (2) one-year renewals.
EXPLANATION: These containers will be used to replace aging solid waste containers and replenish
the existing stock.
COMPETITIVEBIDDING: SpecificationNo.PW08-0742FwasopenedSeptember3O,2008. Three
(3) companies were invited to bid in addition to normal advertising.
Bidder Location Total Bid (not including sales tax)
Capital Industries, Inc. Seattle, WA $348,980.00
Custom Manufacturing & Design LLC Ridgefield, WA $386,990.00
SteelForm, Inc. Phoenix, AZ $402,955.00
Pre-bid Estimate: $357,920.00
The recommended award is approximately 2.6 percent below the pre-bid estimate.
CONTRACT HISTORY: New contract.
FUNDING: Funds for this are available in the PW Solid Waste Operating Fund 4200.
HUB/LEAP COMPLIANCE: N/A
PROJECT COORDINATOR: Rick Coyne, Solid Waste Collection Supervisor, at 593-7707.
Dan C. Thompson,
Interim Asst. P.W. Director/Environinental Services
cc: Jim Wilkerson, Purchasing Analyst
Percy Jones/Peter Guzrnan, HALO
Public Works Intem
Sarah Quintana, Solid Waste Management
Monica Tipton, Solid Waste Management
Kenneth Tross, SWM Division Manager
747 Market Street, Room 408 1 Ibcoma, Washington 98402-3769 1 (253) 591-5525 1 Fax: (253) 591-5097
vvww.c1tyoftacoma.org 230
EXHMIT "A"
RESOLUTION NO.: 3 7636
ITEMNO.: 3
Tacoma City of Tacoma MEETING DATE: OCTOBER 28, 2008
ZZZIIM@ Public Works Department
DATE: October 8, 2008
TO: Board of Contracts and Awards
SUBJECT: Waiver of Competitive Bidding Request - Sole Source
G roundwater Extraction Well Rehabilitation at Tacoma Landfill
Budgeted from PW Solid Waste Fund 4200
RECOMMENDATION: The Public Works Department Solid Waste Management Division
requests a waiver of competitive procurement procedures and recommends that a contract in
the amount of $150,000, plus sales tax, be awarded to Water Recovery Services, Inc. (WRS),
Spokane, WA, for groundwater extraction well rehabilitation services.
EXPLANATION: In 1991, the City executed a Consent Decree with the Environmental
Protection Agency to clean up the Tacoma Landfill Superfund site. Under the Consent Decree,
the City has an on-going obligation to operate and maintain a groundwater extraction system.
This contract would compensate WRS for groundwater extraction well rehabilitation services
which are essential to maintaining the groundwater extraction system. WRS is the sole source
provider of the Aqua Freed (carbon dioxide freezing) extraction well rehabilitation method. This
is an on-going project, with an estimated cost of $150,000 plus applicable taxes, for a three-
year period.
COMPETITIVE BIDDING: Waiver of competitive bidding requested due to sole source. WRS
is the only company that provides this service in the state of Washington. WRS will provide
extraction well rehabilitation services to Solid Waste Management on an as-needed basis.
CONTRACT HISTORY: New contract.
FUNDING: Funds for this are available in the PW Solid Waste Fund 4200.
HUB/LEAP COMPLIANCE: Not applicable.
PROJECT ENGINEERICOORDINATOR: Cal Taylor, Environmental Services, 593-771 1.
V/@)rc, C.qz:
Dan C. Thompson, Ph.D.
Interim Asst. P. W. Director/Environmental Services
(DCT:CDT:ksb) C&A Waiver
cc: Jim Wilkerson, Purchasing Analyst
Public Works Intern
747 Market Street, Room 408 1 Ibcoma, Washington 98402-3769 1 (253) 591-5525 1 Fax: (253) 591-5097
wwAtyoftacoma.org 23i
EXHIBIT "X'
RESOLUTIONNO.: 3 7636
ITEM NO.: 4
TaCoMa City of Tacoma MEETING DATE: OCTOBER 28, 2008
imembilm Mre Department
DATE: October 6, 2008
TO: Board of Contracts and Awards
SUBJECT: Waiver of Competitive Ridding Request - Sole Source
AMENDMENT OF AGREEMENT WITH NORTHROP GRUMMAN INFORMATION
TECHNOLOGY FOR EXPERT COMPUTER PROGRAMMING SERVICES FOR FIRE
DEPARTMENT COMPUTER AIDED DISPATCH SYSTEM
Budgeted from the Fire Special Revenue Fund 1090
RECOMMENDATION: The Tacoma Fire Department requests a waiver of competitive procurement
procedures and recommends that an increase of $19,275 plus tax be authorized for the existing contract with
Northrop Grumman Information Technology, Inc., Chantilly, Virginia, to a total contract amount of
$179,585 plus tax for programming modifications to the Fire Departments Computer Aided Dispatch System
(CADS).
EXPLANATION: The proposed increase funds additional programming for enhancements to CADS. The
CADS is a proprietary custom computer application. Northrop Grumman has licensed the use of the software
to the City of Tacoma. Nor throp Grumman is the sole source manufacturer and software maintenance
provider.
COMPETITIVE BIDDING: Waiver of competitive bidding requested due to sole source. To ensure that any
modifications performed to the application work correctly and appropriately with the existing software code and
to ensure that any work done will work with any future product upgrades or improvements, the work must be
performed by Northrop Grumman.
CONTRACT HISTORY: A sole source contract in the amount of $160,31 0 plus tax was approved by the
City Council in Resolution No. 37481, May 20, 2008. An emergency increase to the contract in the
amount of $14,639 plus tax was approved by the City Manager September 4, 2008, in order to complete
additional programming work prior to the October 1 project "Go-Live" date to begin dispatching units of
Central Pierce Fire & Rescue. The Fire Department is now proposing this additional computer
enhancement totaling $4,636 plus tax. This request authorizes both the emergency increase and further
requested addition. The City's existing contract with Northrop Grumman w uld be increased to a new
0
total of $179,585 plus tax.
FUNDING: Funds for the proposed increase are available in the 2007-2008 Fire Special Revenue Fund 1090
budget, Cost Center 668500, Cost Element 531 01 00.
HUB/LEAP COMPLIANCE: Not applicable.
PROJECT ENGINEERICOORDINATOR: Michael Fitzgerald, (253) 591-5157
RONALD W. STEPHENS
Fire Chief
RWS:MF:mw
cc: Jayne McCartney, Finance/Purchasing
Revi%J3ffiPCeUAVeRUC I Tacoma, WashingLon 98402-5699 1 (253) 591-5737 1 FAXC(@43P5093746
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Resolution No. 3 7 6 36
OCT 2 8 2008
Adopted:
Maker of Motion: MkNTVD
Seconded:
Voice Vote:
MEMBERS AYES NAYS ABSTAIN ABSENT
Ms. Anderson
Mr. Fey
Ms. Ladenburg
Mr. Lonergan VI"
Mr. Manthou ie@
Ms. Strickland
Mr. Talbert
Ms. Walker
Mayor Baarsma
Roll Call Vote:
MEMBERS AYES NAYS ABSTAIN ABSENT
Ms. Anderson
Mr. Fey
Ms. Ladenburg
Mr. Lonergan
Mr. Manthou
Ms. Strickland
Mr. Talbert
Ms. Walker
Mayor Baarsma
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