Req.#12349
RESOLUTIONNO. 37869
A RESOLUTION relating to a special project; designating the Tacoma Fire
2 Department's Emergency Management Planning Performance Program
as a Special Project of limited duration; and designating special project
3 positions and benefits, pursuant to Sections 1.12.155, 1.24.187, and
4 1.30.300.D of the Tacoma Municipal Code and Section 6.1 (h) of the
Tacoma City Charter.
5
WHEREAS, in an effort to enhance and accelerate emergency
6
management planning for the City, the Tacoma Fire Department ("TFD") has
7
8 proposed a three-year Emergency Management Planning Performance
9 Program ('3P") to temporarily marshal additional resources for this effort, and
10 WHEREAS designating the TFD's Emergency Management Planning
1 1 Performance Program as a Special Project of limited duration is necessary in
12 order to assign personnel to improve the City's existing departmental emergency
13
plans, enhance the operational capability of City staff assigned to the emergency
14
15 operations centers of the City and Pierce County, and perform other important
16 emergency management-related work, and
1 7 WHEREAS, in addition to the assignment of existing TFD emergency
18 management staff, 3P envisions the temporary hiring of Special Project staff, using
19 grant funds, as well as the potential loan of existing City staff from other
20 departments for this effort, and
21
22 WHEREAS the new positions shall be designated as Special Project
23 positions, with compensation in accordance with the salary schedule for the
24 positions, and
25
26
Res12349.doc-DEC/Iad
LEG 004 (11/89)
WHEREAS, pursuant to the provisions of TMC 1. 1 2.155, 1.24.187, and
Tacoma City Charter Section 6.1 (h), employees who are not regular employees
2
3 and are hired as project employees are paid as provided for by ordinance or
4 resolution of the City Council; Now, Therefore,
5 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF TACOMA:
6 Section 1. That the Emergency Management Planning Performance
7 Program described herein is hereby designated as a Special Project of limited
8
duration under Section 1.24.187 of the Tacoma Municipal Code ("TMC") and
9
10 shall continue for the period of three years.
I 1 Section 2. That Special Project positions shall be designated and
1 2 compensated in accordance with the salary schedule set forth in
1 3 Section 1. 1 2.155 TMC for the comparable classification of the positions.
1 4 Section 3. That, in accordance with Section 1.24.187 TMC, the employees
1 5 identified to serve in the foregoing program shall be designated as Special Project
1 6
employees as of the date of hire.
1 7
18 Section 4. That Special Project employees who have been hired or may
19 be hired to work on the Special Project identified in this resolution shall receive
2o benefits, all in accordance with and pursuant to the provisions of the
21 Compensation Plan of the City of Tacoma. They shall be given a one-time
22 binding and irrevocable election to participate in the City's Retirement System,
23
pursuant to the retirement provisions of Section 1.30.300.D TMC. They shall
24
not be eligible for longevity pay.
25
26
2 -
H2 Res12349.doc-DEC/Iad
LEG 004 (11/89)
Section 5. That, because the Special Project identified in this resolution
2 is temporary in nature, it is deemed a temporary project for the limited duration
3 of three years, and the individuals so employed in such project positions shall
4 have no claim to further or continued employment with the City after cessation
5 of this Special Project, except pursuant to his or her obtaining status as a
6 regular City employee under the provisions of the Tacoma Municipal Code or
7 pursuant to further action of the City Council relating to such Special Project.
8
Section 6. That all acts by agents or employees of the City consistent with
9
10 the intent of this resolution taken prior to the effective date of this resolution are
I I hereby ratified.
1 2 Section 7. That the City Manager is hereby authorized to direct the
1 3 appropriate City officers to proceed with the necessary actions for this Special
1 4 Project completion.
1 5 Adopted SEP 1 5 2009
1 6 t
1 7 Mayor
Attest:
19
City Clerk
20
Approved as to form:
21
22 Deputy City Attorney
23
24
25
26
3 -
Res12349.doc-DEC/lad 113
LEG 004 (11/89)
CITY CLERK USE ONLY
REQUEST FOR Request It:
Tacoma El ORDINANCE 0 RESOLU@T Ord./Res. 37869
'IJ
1. DATE: August 21, 2009
2. SPONSORED BY: COUNCIL MEMBER(S) N/A
3a. REQUESTING 4a. CONTACT (for questions): PHONE:
DEPARTMENT/DIVISION/PROGRAM Deputy Chief Jeff Jensen 591-5798
Fire Department
3b. "Do PASS" FROM
F-1 Yes 4b. Person Presenting: PHONE:
R No Deputy Chief Jeff Jensen 591-5798
F1 To Committee as information only
N Did not go before a Committee
3c. DID THIS ITEM GO BEFORE THE 4c. ATTORNEY: PHONE:
PUBLIC UTILITY BOARD? Debra Casparian 591-5887
Yes, on
Not required
N/A
Division Budget Officer/Finance Director ties
5. REQUESTED COUNCIL DATE: September 15, 2009
6. SUMMARY AGENDA TITLE: (A concise sentence, as it will appear on the Council agenda.)
Declaring the Fire Department's Emergency Management Planning Performance Program a special
project of limited duration and authorizing the hiring of project personnel.
7. BACKGROUND INFORMATioN/GENERAL DISCUSSION: (Why is this request necessary? Are there legal
requirements? What are the viable alternatives? Who has been involved in the process?)
In an effort to enhance and accelerate emergency management planning for the City of Tacoma, the Fire
Department has proposed a Planning Performance Program (3P) to temporarily marshal additional
resources for this effort for a period of three years. 3P calls for the temporary assignment of personnel
to improve the City's existing departmental emergency plans, enhance the operational capability of City
staff assigned to the City and County Emergency Operations Centers and perform other important
emergency management related work. In addition to the assignment of existing Fire Department
Emergency Management staff, 3P envisions the temporary hiring of project staff using grant funds as
well as the potential loan of existing City staff from other departments for this effort. The Fire
Department has already received Emergency Management Performance Grant funding totaling
$103,325 through May 15, 2010, that can be used for 3P related expenses.
8. LIST ALL MATERIAL AVAILABLE AS BACKUP INFORMATION FOR THE REQUEST AND INDICATE WHERE FILED:
Source Documents/Backup Material Location of Document
R. W. Stephens to E. A. Anderson, 8/21/09 City Clerk
Washington State Military Contract E09-268 City Clerk
9. WHICH OF THE CITY'S STRATEGIC GOALS DOES THIS ITEM SUPPORT? (CHECK THE GOAL THAT BEST APPLIES)
A. A SAFE, CLEAN AND ATTRACTIVE COMMUNITY
B. A DIVERSE, PRODUCTIVE AND SUSTAINABLE ECONOMY
C. A HIGH-PERFORMING, OPEN AND ENGAGED GOVERNMENT 11 4
cotclerk\forms\RequestResolutionOrdinance.doc Office of the City Clerk (0312312009)
CITY CLERK USE ONLY
REQUEST (CONT) Request 2314
Ord/Res 37869
10. IF THIS CONTRACT IS FOR AN AMOUNT OF $200,000 OR LESS, EXPLAIN WHY IT NEEDS LEGISLATIVE APPROVAL:
Special projects of limited duration require City Council approval.
11. FINANCIAL IMPACT: EXPENDITURE R REVENUE
A. No IMPACT (NO FISCAL NOTE)
B. RYES, OVER $ 1 00,000, Fiscal Note Attached
C. R YES, UNDER $ 1 00,000, (NO FISCAL NOTE)
Provide funding source information below:
FuNDING SOURCE: (Enter amount of funding from each source)
Fund Number & Name: State $ city $ Other $ Total Amount
If an expenditure, is it budgeted? Yes No Where? Cost Center:
Acet
cotclerk\forms\RequestResolutionOrdinance.doc Office of the City Clerk (0312312009)
3 78 69
('7'
City of Tacoma
Tacoma Tacoma Fire Department
Memorandum
TO: Eric . Anderson, City Manager
FROM: o a . Stephens, Fire Chief
SUBJECT: EMERGENCY MANAGEMENT PLANNING PERFORMANCE PROGRAM
DATE: August 21, 2009
To accelerate and enhance needed emergency management planning and training in the City of
Tacoma, the Fire Department proposes to implement an Emergency Management Planning
Performance Program (3P).
3P is intended to be a temporary project of three years duration. In addition to the assigmnent of
existing Fire Department emergency management staff, 3P envisions the marshaling of additional
grant funded temporary project personnel and loaned staff from other City departments to address
needed planning, training and other tasks to improve the capacity of the City during emergencies.
During the three-year period of the project, some limited grant funding is expected to be available for
staffing. The Fire Department already received and the City Council accepted a State Emergency
Management Perfon-nance Grant (EMPG) for $103,325 through May 15, 2010, which can be used for
this effort. The Fire Department will also be requesting grant funding from Region 5 State
Homeland Security Performance grants, in the planning category, and we also will have the
opportunity to request planning dollars from the urban area security initiative grants. The department
received approval to create a temporary grant funded Program Technician position. We expect that
additional EMPG funds should become available during the project period to allow the position to be
continued.
In addition, we intend to encourage other City departments with significant stakes in the City's
emergency management efforts to consider loaning staff temporarily to the 3P program. Loaned
personnel would be provided to the project on either a part-time or full-time basis and would be used
specifically to help improve plans and preparations for emergencies that potentially affect the
departments, as well as for work that generally improves the City's emergency management
capability.
If this proposal is acceptable to you, it would be our intention to request that the City Council
authorize 3P as a temporary project of three years duration at the Council Meeting of September 15,
2009.
If you have any questions related to this proposal or desire additional information, please contact
Deputy Chief Jeff Jensen at 591-5798.
RWS:MF:mw
cc: Deputy Chief, Jeff Jensen, Fire/Prevention & Preparedness Bureau
1 6
Resolution No. 37 8 69
Adopted: SER 1 5 2009
Maker of Motion: Af-@Cklj\ -LLK-2,
Seconded: Ma-'r@.c&k
Voice Vote:
MEMBERS AYES NAYS ABSTAIN ABSENT
Ms. Anderson
Mr. Fey
Ms. Ladenburg
Mr. Lonergan
Mr. Manthou
Ms. Strickland
Mr. Talbert
Ms. Walker C;l<
Mayor Baarsma C>I,
Roll Call Vote:
MEMBERS AYES NAYS ABSTAIN ABSENT
Ms. Anderson
Mr. Fey
Ms. Ladenburg
Mr. Lonergan
Mr. Manthou
Ms. Strickland
Mr. Talbert
Ms. Walker
Mayor Baarsma
i., @cffiyc1kIcffiyc1kVbrmsIresoL doc