RESOLUTIONNO. 37868
I A RESOLUTION related to the purchase of materials, supplies or equipment,
2 and the furnishing of services; authorizing the appropriate City officials to
enter into contracts and, where specified, waiving competitive bidding
3 requirements, authorizing sales of surplus property, or increasing or
extending existing agreements.
4
5 WHEREAS the City has complied with all applicable laws governing the
6 acquisition of those supplies, and/or the procurement of those services,
7 inclusive of public works, set forth in the attached Exhibit "A," which Exhibit is
8 incorporated herein as though fully set forth, and
9 WHEREAS the Board of Contracts and Awards has reviewed the
10 proposals and bids received by the City, and the Board has made its
I I
recommendation as set forth in Exhibit 'A" and
1 2
WHEREAS the Board of Contracts and Awards has also made its
1 3
14 recommendations as to entering into purchasing agreements with those
1 5 governmental entities identified in Exhibit "A"; Now, Therefore,
1 6 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF TACOMA:
1 7 That the Council of the City of Tacoma does hereby concur in the
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findings and recommendations of the Board of Contracts and Awards set forth
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in the attached Exhibit 'A" and does hereby approve and authorize the:
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21 (X) A. Procurement of those supplies, services, and public works
22 recommended for acceptance in the attached Exhibit "A";
23 ( ) B. Rejection of those bids and/or proposals that are recommended
24 for rejection in the attached Exhibit "A";
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LEG 004 (11/89)
reement with those
C. Entry into the proposed purchasing ag
governmental entities identified in the attached Exhibit "A," which proposed
2
3 agreement is on file in the office of the City Clerk;
4 ( ) D. Waiver of competitive bidding procedures in those instances, as
5 set forth in Exhibit "A," in which it is impracticable to obtain supplies or public
6 works improvements by competitive bid, or in those instances in which supplies
7 and/or public works are available from a single source.
8
9 Adopted SEP 1 5 2009
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1 2 Mayor
Attest:
1 3
1 4 -City Clerk
1 5
1 6 Approved as to form:
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1 8 dt-L-AtorneP
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dt
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LEG 004 (11/89)
EXHEBIT "A"
RESOLUTION NO.: 378 68
ITEM NO.: 1
City of Ibcoma MEETING DATE: September 15, 2009
Public Works Department
DATE: August 17, 2009
TO: Board of Contracts and Awards
SUBJECT: Tacoma BLID Structural Walk Replacement
Budgeted from Streets Special Rev Fund 1060
Request for Bids Specification No. PW09-050OF
RECOMMENDATION: The Public Works Engineering Division recommends a contract be awarded to
low bidder R. L. Alia Company, Renton, WA, for repairs to the structural walk associated with the
Broadway LID. The contract amount reflects a total award for the base bid of $1,940,661.40,
including sales tax.
EXPLANATION: The project will repair or replace various sections of the structural sidewalk in down
town Tacoma associated with the Broadway LID.
COMPETITIVE SOLICITATION: Request for Bids Specification No. PW09-050OF was opened August
4, 2009. Six companie's were invited to bid in addition to normal advertising of the project. Two
submittals were received. One of the bids was deemed non-responsive in that the language on the bid
bond was modified. The Historically Under@Utilized Business (HUB) participation level proposed by
the bidder(s) are reflected as a credit (maximum applies) against the submitted base bid to arrive
at an "evaluated bid' for ranking purposes. R.L. Alia Company submitted a bid that resulted in the
lowest evaluated submittal after consideration of HUB participation goals. The table below reflects
the amount of the total award.
Respondent Location Submittal Amount Evaluated Submittal
(city and state) Including sal;s- tax-
R. La Allia Company Renton, WA $ 1,940,661.40 $ 1,842,282.43
Wm. Dickson Company* Tacoma-, WA $ 2,402,158.09
Pre-bid estimate $ 2,258,945.11
These bids contained irregularities and were deemed non-responsive.
The recomme rided award is 14.1 percent below the pre-bid estimate.
CONTRACT HISTORY: New contract.
FUNDING: Funds for this contract were authorized under Ordinance #27475 are available for the
Project. Final funding for the structural walk work will be at the property owner's expense and financed
through the Local Improvement District (LID) #8645.
HUB/LEAP COMPLIANCE: The recommended contractor is in compliance with the Historically Under-
Utilized Business (HUB) Regulation requirements per memorandum dated August 11, 2009. The HUB
goal for this project is 22 percent. The HUB participation level of the recommended contractor is 5.89
percent. R.L. Alia Company submitted the lowest evaluated bid per the HUB Regulation requirements.
The Local Employment and Apprenticeship Training Program (LEAP) goal is 1050 hours.
PROJECT ENGINEER/COORDINATOR: Chris Storey, Engineering Division, 253-573-2484.
4
ov@i . c 7ieyL64@0@
Public Works Director
cc: Chuck Blankenship, Purchasing Intern, PWD
Peter Guzman / Percy Jones, HALO Alan Matheson, Tacoma Rail
747 Market Street, Room 408 1 Ibcoma, Washington 98402-3769
httpJAvwwA.tacoina.wa.us 107
EXHIBIT "A"
EVOLUTION NO.: 37 8 68
2
ITSM NO.:
MEETfNG DATE: September 15, 2009
Tacoma City of' bcoma
WKSONNOW, Public1A'orks ],)apartment
DATE: September 1, 2009
TO: Board of Contracts and Awards
SUBJECT: PW08-0188F Broadway LID (8645)
Budgeted from Local Improvement District Fund No. 8645 per Ordinance 27475
Request for Bids Specification No. PW08-0188F
Contract No. 4600004677
RECOMMENDATION: The Public Works Construction Division requests approval to increase Contract
No. 4600004677 to WM. Dickson Co., Tacoma, WA, by $1,300,000.00, plus sales tax, for PW08-
0188F. This increase will bring the contract to a cumulative total of $12,285,807.85, plus sales tax.
EXPLANATION: This increase is due to items and issues that arose during this project that could not
have been foreseen during design and development.
? Additional work by Tacoma Power
* 4th Street & St. Helens Joint Utility Trench crossing
* 9th Street crossing at Broadway
* Court C revisions at 7th Street
* Opera Alley
? Property Owner Added Scope
? Irrigation Systems
? Plantings
? Secondary Power Services
? Private Utility Added Scope
? Regulatory Requirements (DOE General Storm water permit)
COMPETITIVE BIDDING: This contract was originally awarded to WM. Dickson Co. as a result of
Request for Bids Specification No. PW08-0188F in April 2008. The contractor has agreed to increase
the contract under the same terms and conditions as the original contract.
CONTRACT HISTORY: The original contract for $10,985,807.85, plus sales tax, was approved by City
Council Resolution 37459 on April 29, 2008. This increase will bring the contract to a cumulative total
of $12,285,807.85, plus sales tax. This is the first amendment to the contract.
FUNDING: Funds are available in the Local Improvement District Fund No. 8645 per Ordinance
27475.
PROJECT ENGINEER/COORDINATOR: Mark Henry, Construction Division, 591-5771,
cKinley
Public Works Director
cc: Rae Bailey/Michael Hale/Leigh Starr/Tony Matagi/Mark Henry, Construction Division
Percy Jones, HUB
Peter Guzman, LEAP
Chuck Blankenship, Purchasing Analyst
747 Nlark(% StireL, Room 408 11acoina, Washington 98402-3769
us i08
EXHEBIT "A"
RESOLUTION NO.: 37 8 68
3
Tam= City ofTacoma ITEMNO.:
Tacoma Employe's Retirement System MEETING DATE: September 15, 2009
DATE: September 1, 2009
TO: Board of Contracts and Awards
SUBJECT: Pension Consultant Services for the Tacoma Employes' Retirement System
Budgeted from TERS Operating & Administration
Request for Proposals Specification No.GS04-0421 F
Contract No. 4600002132
R15COMMENDATION: Tacoma Employes'Retirement System (TERS) requests City Council
approval to increase and extend SAP contract 4600002132 to Wilshire Associates
Incorporated, Santa Monica, CA, by $182,000, sales tax not applicable, for pension consultant
services through September 30, 2010. This increase will bring the contract to a cumulative
aggregate total of $942,000, sales tax not applicable.
EXPLANATION: Pension investment consulting services.
COMPETITIVE BIDDING: This contract was originally awarded per City Council Resolution
36305 to Wilshire Associates Incorporated as a result of Request for Proposals Specification
No. GS04-0421 F in September 2004.
CONTRACT HISTORY: The original three year contract for $420,000 was entered into on
October 1, 2004. On October 1, 2007, per City Council Resolution 37284, the contract was
increased in the amount. of $340,000 and extended through September 30, 2009. This
increase will bring the contract to a cumulative aggregate total of $942,000,
sales tax dot applicable, through September 30, 201 0.
FUNDING- FundsforthisareavallableintheEmployeesRetirementfundnumber6lOO-
TERS Operations & Administration Cost center. Funding beyond the current biennium is
subject to future availability of funds.
PROJECT ENGINEER/COORDINATOR: Jodie Trueblood, Interim Retirement Director, 253-
e r 00 rim Retirement Director
ma E ployes' Retirement System
cc; Jim Wilkerson, Purchasing Analyst
Ibcoma Employe's Retirement System 1 3628 Sout h 35th Street I Ibcoma, Washington 98409 1 (253) 502-8200 1 FAX (253) 502-8660
ht4)'IAVWW.taOOMaCMPIOYeMtlmmcnLcom
C&A-Increase.dot Revised: 05/2009 i09
EXHIBIT "A"
RESOLUTION NO.: 3 7 8 68
ITEM NO.: 4
MEETING DATE: September 15, 2009
Tacoma City oflbcoma
tammmomm- Public Nk,orks, Depilament
DATE: August31,2009
TO: Board of Contracts and Awards
SUBJECT: Nalley Valley Surface Water System Improvements
Budgeted from PW Surface Water Utility Fund 4301
Request for Bids Project No. PW06-0262F
Contract Supplement 4600003306
RECOMMENDATION: The Public Works, Construction Division requests approval to increase
Contract No. 4600003306 to Scarsella Brothers, Inc., Seattle, WA, by $36,400.00, plus sales
tax, for additional services. This increase will bring the contract to a cumulative total of
$5,086,158.35, plus sales tax.
EXPLANATION: This increase to the contract is for additional work and revisions required due
to items and issues that arose during the project which were not included as part of the original
scope of work. A contract increase is required for the following additional work:
1. Project Acceleration - Work on Saturdays
2. Costs for dewatering, erosion control and cleanup for November 2007 Rain Storm Event
3. Grind and HMA overlay of entire roadway width
4. Miscellaneous additions to the contract
COMPETITIVE BIDDING: This contract was originally awarded to Scarsella Brothers, Inc., as
a result of Bid Specification No. PW06-262F on May 23, 2006, Scarsella Brothers, Inc., has
agreed to increase the contract at the same terms and conditions set forth in the original
contract,
CONTRACT HISTORY: The original contract for $5,049,758.35, plus sales tax, was approved
by City Council Resolution 36866 on May 23, 2006. This contract increase will result in a
cumulative total of $5,086,158.35 plus sales tax.
FUNDING: Funds for this are available in the PW Surface Water Utility Fund 4301.
PROJECT ENGINEER/CONSTRUCTION MANAGER: R. Michael Hale, Construction Division,
591-5766.
ichar Kinley
Public Works Director
cc: Rae Bailey/Michael Hale/Leigh Starr/ /Tony Matagi, Construction Division
Chris Johnson, TPU Water Dept.
Lorna Mauren, Environmental Services Engineering
Percy Jones, HUB
Peter Guzman, LEAP
Chuck Blankenship, Purchasing Analyst
7-17 Nlarkel Sll'('('t. Room 408 I'I'lacoma, @\@ashinglon 98402-37G9
1 0
Resolution No. 3 78 68
Adopted: SEP 1 5 2009
Maker of Motion: 0 A
Seconded:
Voice Vote:
MEMBERS AYES NAYS ABSTAIN ABSENT
Ms. Anderson
Mr. Fey
Ms. Ladenburg
Mr. Lone@qan
Mr. Manthou
Ms. Strickland
Mr. Talbert
Ms. Walker C>/,
mayor Baarsma c>/I
Roll Call Vote:
MEMBERS AYES NAYS ABSTAIN ABSENT
Ms. Anderson
Mr. Fey
Ms. Ladenburg
Mr. Lonergan
Mr. Manthou
Ms. Strickland
Mr. Talbert
Ms. Walker
Mayor Baarsma
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